WISCONSIN ASSOCIATION OF SCHOOL
PERSONNEL ADMINISTRATORS, INC.
BYLAWS
ARTICLE I
MEMBERSHIP
Section 1. There shall be three classes of membership: Active, Honorary and Legal Affiliate. Active members shall be dues paying members with the right to vote, hold office and serve on the Board of Directors. Honorary members shall be exempt from paying dues. Legal Affiliate members shall be non-voting, dues paying members. They shall not be eligible to hold office or serve on the Board of Directors.

 

Section 2. Active Members: Each active member shall be a professional person in a Wisconsin School System who is charged with major responsibility for personnel administration in that school system or a designated representative from any Wisconsin college, university or other nonprofit career services office and any department of education at the college, university or state level.  In the event of a change in job or job duties, the individual may continue organizational membership and responsibilities for the remainder of the current membership year/term of office.

Section 3. Honorary Members: Honorary membership shall be accorded by the Board of Directors. Eligibility for honorary status includes meeting any of the following criteria:
     a. Member currently employed in and retiring from Education.
     b. Member leaving the profession with a minimum of three years of Association service - including holding an office, serving on the
         Board of Directors, handling a special assignment, or being a designated representative of the Association.

Section 4. Legal Affiliate members: Legal Affiliate membership may be awarded by the Board of Directors to representatives of organizations who provide information or services related to Education and whose organizational goals are compatible with those of WASPA.

Section 5. Admission to Membership
     a. Application for membership, accompanied by the annual dues, shall be made to the WASPA Office.
     b. Individual membership in any WASPA affiliated organization shall not be a requirement for WASPA membership.
     c. The Executive Director is authorized to keep a record of Active, Honorary and Legal Affiliate members qualified in accordance with
         this Article.
     d. The Executive Director shall recommend individuals to the Board of Directors for Honorary and Legal Affiliate membership status.

Section 6. Removal from Membership
Any member may be removed from membership upon recommendation of the Board of Directors and a majority vote of the members eligible and present approving such recommendation at a general membership business meeting.

ARTICLE II
OFFICERS


Section 1. The officers of this Association shall be President, President-Elect, Immediate Past President, Secretary and Treasurer.
     a. The President-Elect shall be elected annually and serve one year as President-Elect, one year as President and one year as Immediate              Past President.
     b. The Secretary and Treasurer shall serve three year terms. The Secretary and Treasurer terms should be staggered so they don't               conclude in the same year.
     c. Newly elected and appointed officers shall assume office at the close of the spring conference and serve until their successors have been
         elected and authorized to take office.
     d. Unexpired terms shall be filled by a President appointee.
     e. Each officer shall be a member of this Association in good standing.

Section 2. Duties of the President
The President shall preside at Association conferences following election, and at all meetings. The President shall appoint directors and perform such other duties as pertain to this office.

The President shall appoint a member to the Board to serve in the role of Historian. The Executive Director shall support the work of the Historian in acquiring and storing all appropriate archival documents, records, photographs, and items of historical value to the Organization.

Section 3. Duties of President-Elect
The President-Elect shall preside in the absence of the President at all Association meetings and shall act as program chairperson for all Association conferences. The President-Elect shall appoint a committee of not less than three people, in addition to the Treasurer, for the purpose of auditing the financial records of the Association for presentation at the spring conference.

Section 4. Duties of the Immediate Past President
The Immediate Past President shall chair the Nominating Committee and shall represent the Association at AASPA's national conference.

Section 5. Duties of the Secretary
The Secretary shall keep the minutes of all business meetings and Board of Directors meetings. The Secretary shall distribute copies of minutes from the business meetings to the membership.

Section 6. Duties of the Treasurer
The Treasurer shall keep the accounts, receive and deposit all funds of the Association, pay all expenses authorized by the Board of Directors, and report to the membership at the fall and spring conferences.

ARTICLE III
BOARD OF DIRECTORS


Section 1.
The Board of Directors shall include officers provided for in the Articles of Incorporation and directors.

Section 2. The Board of Directors shall manage the business and affairs of the Association. Each Board member shall have a vote at Board meetings.

Section 3. Director positions shall consist of the following:
     a. Communications (2)
     b. Wisconsin Education Career Access Network (WECAN)/Wisconsin Educational Recruitment Fair (WERF)
     c. Professional Development (2)
     d. Legislative (1)
     e. Historian
     f. Bylaws

Each Director’s term shall be for three years and conclude following the spring conference in the year of expiration.The terms will be staggered for each of the two Communications, Legislative and Professional Development positions. The President may appoint new board members and special committees as deemed necessary to fulfill organizational needs.

ARTICLE IV
EXECUTIVE DIRECTOR

Section 1. The Board of Directors of WASPA may employ an Executive Director.

Section 2. Duties of the Executive Director
     a. The Executive Director shall function to promote the goals and objectives of WASPA.
     b. The Executive Director shall have day-to-day responsibility for the organization; maintaining the association’s mailing address and
          phone. The Executive Director will coordinate conferences, attend all board meetings, report on the activities of the organization, and
          shall be the central contact of association’s organization and business. Terms of employment, remuneration, description of duties
          and performance evaluation shall be delineated by the Board of Directors.

ARTICLE V
FINANCIAL

Section 1. Budget
The Board of Directors of WASPA is empowered to prepare a budget on an annual basis. The Board shall present an annual budget to the membership for a vote at the fall conference.

Section 2. Audit
The financial records of the Association shall be audited annually by the Audit Committee appointed by the President-Elect pursuant to Article II, Section 3. The results of such annual audit will be reported at the spring conference.

Section 3. Dues and Voting
     a. Annual dues, payable by the fall conference, are requisite to remain a member in good standing. The membership year shall extend
         from July 1 through June 30.
     b. Dues cover an unlimited number of members from the same educational organization pursuant to Article I, Section 2.
     c. Special assessments may be authorized by the Board of Directors.
     d. Payment of organizational affiliation dues may be authorized by the Board of Directors.
     e. Annual dues shall be determined by the Board of Directors. Dues may be adjusted upon recommendation of the Board of Directors and
         approval by a majority vote of the members eligible and present at the spring conference business meeting.
     f. Each dues-paying member organization shall have one vote. If there are multiple members, one member is to be designated to receive the
        ballot and/or communicate the organization’s vote.

ARTICLE VI
MEETINGS AND CONFERENCES

Section 1. The Association shall annually hold a fall and a spring conference.

Section 2. The program agenda and the time and place for holding conferences shall be determined by the President Elect and Executive Director with the approval of the Board of Directors.

Section 3. In addition to the foregoing, the President is authorized to call special meetings as needed.

ARTICLE VII
NOMINATIONS AND ELECTIONS

Section 1. Nominations
Nominations for Association officers shall be made by a Nominating Committee of three members appointed and chaired by the Immediate Past President. The Committee shall solicit recommendations regarding candidates from the membership and prepare a slate of candidates from among the Active members for each office with no person being a candidate for more than one office.

Section 2. Elections
Election of Association officers shall be conducted prior to the spring conference with each member organization receiving one ballot. New officers shall assume their duties at the close of the spring conference.

ARTICLE VIII
AMENDMENTS

Section 1. The Articles of Incorporation and Bylaws may be amended at a general membership business meeting by an affirmative vote of two-thirds of the members eligible and present, provided:
     a. That proposals to amend the Articles of Incorporation or Bylaws are initiated by an active member in good standing; and,
     b. That proposals to amend the Articles of Incorporation or Bylaws are delivered in writing by the proposer to the Secretary not later than
         one month preceding the general membership business meeting at which the vote is to take place; and,
     c. That each active member receives a copy of the proposed amendment or amendments prior to said business meeting.

ARTICLE IX
PARLIAMENTARY PROCEDURE

In all matters of parliamentary procedure not covered by these Bylaws, the Association shall be governed by the provisions of (the current edition of) Robert's Rules of Order.

 

Last amended by the membership: November 2, 2017 – Elkhart Lake, WI